Kitchen Management System for the City of Reykjavik

Reykjavik Procurement Office

Reykjavík Procurement Office (RPO hereafter), on behalf of the IT Department of the Department of Service and Innovation (the buyer hereafter), welcomes tenders for:
A Kitchen Management System (KMS), hereafter referred to as the system; a software solution that enables the City of Reykjavík to introduce co-ordinated use of a kitchen management system in the Welfare Department’s production kitchen, which produces around 1,000 meals daily, and in the compulsory school cafeterias within the Education and Youth Department, which produce around 14,000 meals daily. The system is to replace older systems, Master Cater System from ANOVA Data that is now in use in the Welfare Department production kitchen and Timian from Origio that is now in use in few of the school cafeterias.

Lokafrestur

Lokafrestur móttöku tilboða var 2023-12-12. Innkaupin voru birt 2023-11-07.

Hver?

• Reykjavik Procurement Office

Hvað?

• Hugbúnaðarpakki og upplýsingakerfi › Hugbúnaðarpakki fyrir tiltekna atvinnugrein

Hvar?

• Ísland

Saga innkaupa

Dagsetning	Skjal
2023-11-07	Útboðsauglýsing

Útboðsauglýsing (2023-11-07)
Hlutur
Umfang innkaupanna
Heiti: Software package and information systems
Tilvísunarnúmer: 14944
Stutt lýsing:

Reykjavík Procurement Office (RPO hereafter), on behalf of the IT Department of the Department of Service and Innovation (the buyer hereafter), welcomes tenders for: A Kitchen Management System (KMS), hereafter referred to as the system; a software solution that enables the City of Reykjavík to introduce co-ordinated use of a kitchen management system in the Welfare Department’s production kitchen, which produces around 1,000 meals daily, and in the compulsory school cafeterias within the Education and Youth Department, which produce around 14,000 meals daily. The system is to replace older systems, Master Cater System from ANOVA Data that is now in use in the Welfare Department production kitchen and Timian from Origio that is now in use in few of the school cafeterias.

Lýsigögn tilkynningar
Upprunalegt tungumál: enska 🗣️
Tegund skjals: Útboðsauglýsing
Eðli samnings: Aðföng
Reglugerð: Evrópska efnahagssvæðið (EES), með þátttöku GPA-landa
Sameiginlegur innkaupaorðaforði (CPV)
Kóði: Hugbúnaðarpakki og upplýsingakerfi 📦
Viðbótar-CPV: Hugbúnaðarpakki fyrir tiltekna atvinnugrein 📦
Framkvæmdarstaður
NUTS-svæði: Ísland 🏙️

Ferli
Tegund ferlis: Samkeppnisferli með samningaviðræðum
Tegund tilboðs: Framlag fyrir alla hluta
Matsforsendur
Hagkvæmasta tilboðið

Kaupandi
Auðkenni
Land: Ísland 🇮🇸
Tegund veitandi yfirvalds: Svæðisbundið eða staðbundið yfirvald
Heiti veitandi yfirvalds: Reykjavik Procurement Office
Póstföng: Borgartún 12-14
Póstnúmer: 105
Póstbær: Reykjavík
Tengiliður
Vefslóð: https://reykjavik.is/utbod 🌏
Tölvupóstur: utbod@reykjavik.is 📧
Sími: +354 4111040 📞
Vefslóð fyrir skjöl: https://utbod.reykjavik.is/aspx/ProjectManage/1195 🌏
Vefslóð fyrir þátttöku: https://utbod.reykjavik.is/aspx/ProjectManage/1195 🌏

Tilvísun
Dagsetningar
Sendingardagsetning: 2023-11-07 📅
Lokafrestur fyrir framlag: 2023-12-12 📅
Birtingardagsetning: 2023-11-10 📅
Auðkenni
Tilkynningarnúmer: 2023/S 217-683012
OJ-S útgáfa: 217
Viðbótarupplýsingar

This tender is being conducted as a competitive procedure with negotiation. The negotiation stage will only be activated if no acceptable initial bids are received in Stage I.

Hlutur
Umfang innkaupanna
Stutt lýsing:

Reykjavík Procurement Office (RPO hereafter), on behalf of the IT Department of the Department of Service and Innovation (the buyer hereafter), welcomes tenders for:

A Kitchen Management System (KMS), hereafter referred to as the system; a software solution that enables the City of Reykjavík to introduce co-ordinated use of a kitchen management system in the Welfare Department’s production kitchen, which produces around 1,000 meals daily, and in the compulsory school cafeterias within the Education and Youth Department, which produce around 14,000 meals daily. The system is to replace older systems, Master Cater System from ANOVA Data that is now in use in the Welfare Department production kitchen and Timian from Origio that is now in use in few of the school cafeterias.

The buyer is looking for a kitchen management system that will enable the City of Reykjavík to meet requirements set out in its relevant policies. The benefits sought include improved customer service, economical purchasing, streamlining of kitchen and cafeteria operations, as well as improved quality control. The system is intended to catalogue all recipes, menus, customer information and food distribution in addition to supporting other relevant features listed in the following chapters. The aim is also to meet ever-increasing demands for sustainability and information about foods, i.e. their origin, nutritional value, allergens, carbon footprint and food waste. See tender sheet for detailed list of requirements.

The buyer is looking for a standardized software solution (COTS), run as a software as a service (SaaS).

Tenders must include all costs incurred in relation to the system, including user licenses, implementation of the system, with minimum requirements (A) fulfilled, as well as assessment requirements (B) and other tendered requirements explained in this tender document, tender sheet and attachments. Training, hosting, data storage and the complete operation of the system throughout the contract period, including any possible extensions of the contract period. Tenders must also include services to the buyer and ongoing development and updates to the system, as well as the decommissioning of the system, once the contract is fulfilled, and the delivery of all data, cf. chapter 1.17.

The system should provide various levels of access control. About four employees will require full access to the system, while 60 employees are estimated to require partial access.

This is a competitive procedure, where any company can submit a tender. Tenderers may submit tenders for one or more systems, but each tenderer may only submit one tender for each system they intend to offer.

Lengd: 84 mánuðir
Lýsing endurnýjana:

84 months contract + with the possibility of 2 extensions of 18 months at a time. Therefore, the maximum total duration of the contract period could be 10 years.

Viðbótarupplýsingar:

This tender is being conducted as a competitive procedure with negotiation. The negotiation stage will only be activated if no acceptable initial bids are received in Stage I.

Ferli
Lagagrundvöllur: 32014L0024
Tími fyrir móttöku tilboða: 10:00
Tungumál sem hægt er að leggja fram tilboð eða þátttökubeiðnir á: íslenska 🗣️
enska 🗣️
Gildistími tilboða: 3 mánuðir
Matsforsendur
Gæðaforsenda (heiti): User-friendliness
Gæðaforsenda (vægi): 45%
Gæðaforsenda (heiti): Assessment requirements (B)
Gæðaforsenda (vægi): 20%
Verð (vægi): 35%

Kaupandi
Auðkenni
Innlent skráningarnúmer: 5302697609
Tengiliður
Heimilisfang kaupandasniðs: https://reykjavik.is/utbod 🌏
Vefslóð skjala: https://utbod.reykjavik.is/aspx/ProjectManage/1195 🌏

Frekari upplýsingar
Endurskoðunaraðili
Nafn: The Icelandic Public Procurement Complaint Committe
Póstföng: Arnarhvoli við Lindargötu
Póstbær: Reykjavík
Póstnúmer: 150
Land: Ísland 🇮🇸
Sími: +354 5459200 📞
Tölvupóstur: knu@yfirskattanefnd.is 📧
Vefslóð: https://www.stjornarradid.is/efst-a-baugi/frettir/stok-frett/2019/12/17/Afgreidsla-mala-hja-kaerunefnd-utbodsmala-flyst-til-yfirskattanefndar-/ 🌏
Heimild: OJS 2023/S 217-683012 (2023-11-07)

Ný innkaup í tengdum flokkum 🆕

Hugbúnaðarpakki og upplýsingakerfi